Author Archives: ghotchkiss

Strategic Planning as though the Future Matters – Strategy and Leadership

Note from Gord

Up to now, Out Of My Gord has never had guest posts. It’s not really an editorial policy or anything like that. It’s just that the right person never asked. Then I chatted with Doug Randall of Monitor 360. I’m currently working on a new book and it deals with sense making as it applies to corporate strategy. I had written a column called the Pros and Cons of a Fuel Efficient Brain and Daniel Beckerman from Monitor 360 reached out to see if I’d like to chat with Doug. We had a fascinating discussion which resulted in a follow up post. I particularly liked how Monitor 360 uses a narrative framework to help humans deal with data. Last month, Monitor 360 CMO Kevin Rockmael asked if I’d be interested in guest posts. I said probably. So, here is the first guest post. It was previously published by Monitor 360 but I think it would be of interest to my audience. In particular, it covers use of scenarios to avoid market surprises that could have been anticipated (key in sense making). Monitor 360 is currently working on some new posts as well.

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By Doug Randall

chesspiecesWhy do organizations get blindsided by market transformations that could have been anticipated? It may not be because their planning methods are flawed, but rather that they undertake strategic planning processes like scenario development without seeing them as a unique opportunity for learning about and exploring the future.

To help planners avoid strategic surprise, Monitor 360 has created a five-step strategic planning process that has been tested in interactions with leaders in the military, intelligence community, and corporations. This paper guides you through a systematic process for incorporating plausible but challenging future scenarios into your organization’s learning processes, to help mitigate risk and decrease the likelihood of being unprepared for discontinuities.

The PDF is available for download.

Why do organizations get blindsided by market transformations that could have been anticipated? After all, scenario planning has been a widely used strategic planning tool for decades and most managers are familiar with the process of considering how they would operate in alternative futures. The reason most organizations get surprised by game-changing events, in my experience, is not that their planning methods are bad. The problem is that they undertake strategic planning processes like scenario development without seeing them as a unique opportunity for learning about and exploring the future. In some cases this is because management lacks sufficient appreciation for the uncertainty and ambiguity their organizations face. More often, however, management is fully aware of the uncertainty of their situation but is seemingly powerless to prepare to adapt to new business realities, especially unpleasant ones.

To help planners avoid strategic surprise, Monitor 360 has created a five-step strategic planning process that has been tested in interactions with leaders in the military, intelligence community, and corporations. By systematically incorporating plausible but challenging future scenarios into their learning processes, decision makers can both mitigate risk and decrease the likelihood of not being prepared for discontinuities. This approach overcomes the paralysis that sometimes happens when people see all the uncertainty their organization faces, as well as the denial that happens when they don’t.

Multiple futures

When thinking about the future, many strategic planners make the mistake of asking, “What will the future be?” Because the future is the net result of so many complex and interdependent issues the question is daunting, and perhaps unanswerable.

A more realistic question is, “What are the possible challenging futures?” Exploring multiple possible ways the future could unfold in ways that would require the organization to radically adapt enables leaders to better prepare for a wide range of contingencies, and to manage the consequences more effectively when surprises do occur.

Scenario analysis can provide planners with a systematic way of imaging the future and identifying winning long-term strategies that respond to the many ways the future could play out. It helps individuals and their organizations identify and challenge their entrenched mental models and assumptions about what the future might hold, while helping bound the uncertainties they face.

Instead of attempting to predict what’s going to happen, the scenario methodology offers a way to see the forces as they are taking shape and not be blindsided when they lead to major changes. Anticipating the future gives decision-makers the ability to look in the right place for game-changing events, to rehearse the appropriate responses and to systematically tack indicators of change.

Five Mindsets for Managing Uncertainty

Scenario thinking is the foundation of our five-step toolkit because of the unique ways it allows leaders to explore and exploit the unknown, and because it offers managers a methodology to consider alternatives in the face of uncertainty. To make scenario planning more effective, we’ve identified five discrete steps in the process, each of which should be undertaken with a distinct mindset. It is important to take these steps one at a time and in order, rather than skipping right away to decision-making.

Create Scenarios — Unleash your Imagination

Scenarios are plausible narratives about futures that are distinctly different from the present. If they are well prepared, they allow for a thorough exploration of future risks and opportunities. Scenario thinkers begin at the same place as traditional risk managers, skillfully making an inventory of what is known about the future. After exploring issues such as demographics as well as aspects of industry structure and customer behavior, scenario thinkers turn to the unknown, the unknowable, and the perceptions that should be challenged. Following a rigorous analytical process aimed at articulating the range of uncertainties an organization could face and all of the relevant outcomes, scenario thinkers design a number of cogent narratives about relevant futures.

Scenarios are written as plausible stories — not probable ones. Traditional risk management is based on probabilities, actuary tables, and other known and measurable quantities. But scenarios are intended to provoke the imagination and provide a more comprehensive view of risk, so that the results can shed light on critical strategic decisions.

It is important to note that scenario developers create multiple futures, rather than just one. This allows for a more complete exploration of the future, thus avoiding getting wedded to specific set of assumptions about how uncertainties will unfold. The process of developing multiple scenarios helps to increase the possibility that leaders will not be surprised, because it allows them to rehearse multiple unique futures. Importantly, it also grounds decision-makers in the reality that, in most circumstances, they cannot accurately predict the future. Rathe than falsely assuming one outcome will happen, leaders learn that they must make decisions in light of the true uncertainty they face.

As an example of this process, the U.S. Navy developed a set of scenarios that would help guide the development of the first unified strategy of all the country’s maritime forces in the “A Cooperative Strategy for 21st Century Seapower” released October 2007. The first step was to develop four working scenarios. These were discussed and refined in a series of eight working sessions around the country with people from the business, government, and academic sectors who could provide valuable insight about issues the Navy needed to address in the future. The participation of these experts, and their feedback, helped to test the validity of scenarios, which were then refined for publication and dissemination.

The scenarios had a significant impact on the future strategy of the Navy. For example, the scenarios helped to provide a new mission for the Navy in its response to humanitarian crises. the report concluded: “Building on relationships forged in times of calm, we will continue to mitigate human suffering as the vanguard of interagency and multinational efforts, both in a deliberate, proactive fashion and in response to crises. Human suffering moves us to act, and the expeditionary character of maritime forces uniquely positions them to provide assistance.”

Determine Required Capabilities for each Scenario — Give your Creativity Free Rein

The second step of the process is to identify what it takes to be successful in each of the futures identified. After the scenario process has imagined distinctly different future worlds that the organization’s leaders have acknowledge are plausible, relevant, and important, what would a high-performing organization look like in each of these worlds? That is, if an organization were dealt the card of one scenario, what would it need to do in order to be successful?

To answer this question, planners need to make a list of key success factors and capabilities. Key capabilities for militaries or intelligence agencies might be the ability to project force rapidly abroad or the ability to collect and process open-source information. Capabilities often start with “the ability to….” For companies these might be the ability to build brands that address customer needs and inspire loyalty as well as the ability to launch products quickly.

As a case in point, a major software company needed to determine where to invest its limited resources to succeed in a market roiled by new competitors. In one scenario, the company needed good relationships with its value-added resellers and excellent customer service. In another scenario, it needed an entirely different set of capabilities, including low cost, operating system integration.

It’s important to address the capabilities question as if it were a set of independent problems: what it would take to be a winner in a given scenario? Doing so encourages bold, creative thinking, and avoids the trap of limiting the alternatives to those that are doable with current capabilities and resources. By keeping this step separate from the next one, assessing current capabilities, planners are not hobbled by only thinking about what they are good at today or nor do they have struggle with imagining themselves in four different worlds at the same time.

It is often a wrenching experience for leaders to simply look for the absolutely best strategic posture for their organization in each scenario. This is one measure of how hard it is for them to imagine doing business in any future that has totally different success factors from the current environment.

Assess Current Capabilities — Be Painfully Realistic

Separate from the critical examination of the capabilities needed for success in each scenario, planners must ask: What are we good at right now? The answers could be human capital, relationship, or operational efficiency. These capabilities are generally described as competitive assets that cannot be bought and sold on the free market. Organizations can’t just say, “We’ll invest $100 million next month, and then we’ll have that ability” or “We want to do that.” They have to build the capability over time.

Often outside perspective — for example, based on detailed discussions with customers — can be helpful in getting in unbiased evaluation of what capabilities an organization excels in.

Identify Gaps — Provide Honest Analysis

Next organization should compare its own capabilities with the capabilities needed to succeed in the scenarios. Such capability maps will not only highlight what capabilities it needs to develop — the capability gaps — but also what capabilities it has already invested in that may become redundant.

Make Choices — Consider your Options

Once organizations have analyzed the gap between their strengths and the capabilities needed in each scenario, they face some big decisions. There could be capabilities that they need in all the scenarios imagined but that they don’t currently have. As a first step, an organization might safely develop these. We call those “no-regrets moves.”

Others move are what we call “big bets.”  These are capabilities needed in a particular scenario or a small number of scenarios, but not in others. Organizations make bets consciously after systematically thinking through the types of capabilities, their relationship to the environment around them, or the futures that they feel are likely to occur. They can adjust their decision when more data is collected or events unfold in the world. This process is based on the theory of real options, which suggests an organization can gain an advantage by making many small bets, and as information accumulates, start to increase or decrease those bets accordingly.

The crucial questions for organizations to ask when making choices are: What would be the risk if a scenario happened and we didn’t have this capability? And what would be the risk if a scenario didn’t happen and we did have it?

What’s Clouding the Future?

It’s painfully difficult for individual leaders to keep their minds open to multiple futures and to follow a systematic process like the one described above. IBM”s famous story illustrates this all-to-common tendency.

In 1980, the personal computer represented a tiny niche market. When IBM was considering developing a computer for the masses it convened a working group to forecast its potential market. The team projected that the market for PCs would total a mere 241,683 units over the next five years, and that demand would peak after two years and then trend downward. They believed that since existing computers had such a small amount of processing power, people would not want to purchase a second one.

As a result, IBM determined that there was no potential in the marketplace and effectively killed its effort to dominate the personal computer market, ceding the operating system to Microsoft and the processor to Intel. IBM lost out on a $240 billion market, one in which nearly every household in the developed world would eventually want one or more of the machines and then would want to upgrade them every few years.

But what if someone in the room had asked, “What if people want a PC on every desktop?” What if individuals start carrying PC’s in their pockets? What if PCs develop a communications capability?What if they are widely used to play games? Maybe we should think of a different scenario where the market would be more like 20 million units?” These would have been completely off-the-wall, outrageous ideas at the time, but if just one person in the room had explored such different lines of thought, the futures of Microsoft, Intel and IBM might have evolved differently.

The Benefits of a Systematic, Disciplined Approach

Anticipating the future isn’t just about avoiding strategic surprise or minimizing the downside risk. There’s also a huge upside: You are creating the future that you want and making sense of how the world may play out. Understanding your choices can be an empowering process.

When planners follow a process that systematically cuts through the barriers to effective group learning and decision-making, and combine that process with principles that give discipline and robustness to the entire endeavor, the future, and our place in it, comes into a much sharper focus.

Google’s Golden Triangle – Nine Years Later

Last week, I reviewed why the Golden Triangle existed in the first place. This week, we’ll look at how the scanning patterns of Google user’s has evolved in the past 9 years.

The reason I wanted to talk about Information Foraging last week is that it really sets the stage for understanding how the patterns have changed with the present Google layout. In particular, one thing was true for Google in 2005 that is no longer true in 2014 – back then, all results sets looked pretty much the same.

Consistency and Conditioning

If humans do the same thing over and over again and usually achieve the same outcome, we stop thinking about what we’re doing and we simply do it by habit. It’s called conditioning. But habitual conditioning requires consistency.

In 2005, The Google results page was a remarkably consistent environment. There was always 10 blue organic links and usually there were up to three sponsored results at the top of the page. There may also have been a few sponsored results along the right side of the page. Also, Google would put what it determined to be the most relevant results, both sponsored and organic, at the top of the page. This meant that for any given search, no matter the user intent, the top 4 results should presumably include the most relevant one or two organic results and a few hopefully relevant sponsored options for the user. If Google did it’s job well, there should be no reason to go beyond these 4 top results, at least in terms of a first click. And our original study showed that Google generally did do a pretty good job – over 80% of first clicks came from the top 4 results.

In 2014, however, we have a much different story. The 2005 Google was a one-size-fits-all solution. All results were links to a website. Now, not only do we have a variety of results, but even the results page layout varies from search to search. Google has become better at anticipating user intent and dynamically changes the layout on each search to be a better match for intent.

google 2014 big

What this means, however, is that we need to think a little more whenever we interact with a search page. Because the Google results page is no longer the same for every single search we do, we have exchanged consistency for relevancy. This means that conditioning isn’t as important a factor as it was in 2005. Now, we must adopt a two stage foraging strategy. This is shown in the heat map above. Our first foraging step is to determine what categories – or “chunks” of results – Google has decided to show on this particular results page. This is done with a vertical scan down the left side of the results set. In this scan, we’re looking for cues on what each chunk offers – typically in category headings or other quickly scanned labels. This first step is to determine which chunks are most promising in terms of information scent. Then, in the second step, we go back to the most relevant chunks and start scanning in a more deliberate fashions. Here, scanning behaviors revert to the “F” shaped scan we saw in 2005, creating a series of smaller “Golden Triangles.”

What is interesting about this is that although Google’s “chunking” of the results page forces us to scan in two separate steps, it’s actually more efficient for us. The time spent scanning each result is half of what it was in 2005, 1.2 seconds vs. 2.5 seconds. Once we find the right “chunk” of results, the results shown tend to be more relevant, increasing our confidence in choosing them.  You’ll see that the “mini” Golden Triangles have less lateral scanning than the original. We’re picking up enough scent on the left side of each result to push our “click confidence” over the required threshold.

A Richer Visual Environment

Google also offers a much more visually appealing results page than they did 9 years ago. Then, the entire results set was text based. There were no images shown. Now, depending on the search, the page can include several images, as the example below (a search for “New Orleans art galleries”) shows.

Googleimageshot

The presence of images has a dramatic impact on our foraging strategies. First of all, images can be parsed much quicker than text. We can determine the content of an image in fractions of a second, where text requires a much slower and deliberate type of mental processing. This means that our eyes are naturally drawn to images. You’ll notice that the above heat map has a light green haze over all the images shown. This is typical of the quick scan we do immediately upon page entry to determine what the images are about. Heat in an eye tracking heat map is produced by duration of foveal focus. This can be misleading when we’re dealing with images for two reasons. First, the fovea centralis is, predictably, in the center of our eye where our focus is the sharpest. We use this extensively when reading but it’s not as important when we’re glancing at an image. We can make a coarse judgement about what a picture is without focusing on it. We don’t need our fovea to know it’s a picture of a building, or a person, or a map. It’s only when we need to determine the details of a picture that we’ll recruit the fine-grained resolution of our fovea.

Our ability to quickly parse images makes it likely that they will play an important role in our initial orientation scan of the results page. We’ll quickly scan the available images looking for information scent. It the image does offer scent, it will also act as a natural entry point for further scanning. Typically, when we see a relevant image, we look in the immediate vicinity to find more reinforcing scent. We often see scanning hot spots on titles or other text adjacent to relevant images.

We Cover More Territory – But We’re Also More Efficient

So, to sum up, it appears that with our new two step foraging strategy, we’re covering more of the page, at least on our first scan, but Google is offering richer information scent, allowing us to zero in on the most promising “chunks” of information on the page. Once we find them, we are quicker to click on a promising result.

Next week, I’ll look at the implications of this new behavior on organic optimization strategies.

The Evolution of Google’s Golden Triangle

In search marketing circles, most everyone has heard of Google’s Golden Triangle. It even has it’s own Wikipedia entry (which is more than I can say). The “Triangle” is rapidly coming up to its 10th birthday (it was March of 2005 when Did It and Enquiro – now Mediative – first released the study). This year, Mediative conducted a new study to see if what we found a decade ago still continues to be true. Another study from the Institute of Communication and Media Research in Cologne, Germany also looked at the evolution of search user behaviors. I’ll run through the findings of both studies to see if the Golden Triangle still exists. But before we dive in, let’s look back at the original study.

Why We Had a Golden Triangle in the First Place

To understand why the Golden Triangle appeared in the first place, you have to understand about how humans look for relevant information. For this, I’m borrowing heavily from Peter Pirolli and Stuart Card at PARC and their Information Foraging Theory (by the way, absolutely every online marketer, web designer and usability consultant should be intimately familiar with this theory).

Foraging for Information

Humans “forage” for information. In doing so, they are very judicious about the amount of effort they go to find the available information. This is largely a subconscious activity, with our eyes rapidly scanning for cues of relevancy. Pirolli and Card refer to this as “information scent.” Picture a field mouse scrambling across a table looking for morsels to eat and you’ll have an appropriate mental context in which to understand the concept of information foraging. In most online contexts, our initial evaluation of the amount of scent on a page takes no more than a second or two. In that time, we also find the areas that promise the greatest scent and go directly to them. To use our mouse analogy, the first thing she does is to scurry quickly across the table and see where the scent of possible food is the greatest.

The Area of Greatest Promise

Now, Imagine that same mouse comes back day after day to the same table and every time she returns, she finds the greatest amount of food is always in the same corner. After a week or so, she learns that she doesn’t have to scurry across the entire table. All she has to do is go directly to that corner and start there. If, by some fluke, there is no food there, then the mouse can again check out the rest of the table to see if there are better offerings elsewhere. The mouse has been conditioned to go directly to the “Area of Greatest Promise” first.

Golden Triangle original

F Shaped Scanning

This was exactly the case when we did the first eye tracking study in 2005. Google had set a table of available information, but they always put the best information in the upper right corner. We became conditioned to go directly to the area of greatest promise. The triangle shape came about because of the conventions of how we read in the western world. We read top to bottom, left to right. So, to pick up information scent, we would first scan down the beginning of each of the top 4 or 5 listings. If we saw something that seemed to be a good match, we would scan across the title of the listing. If it was still a good match, we would quickly scan the description and the URL. If Google was doing it’s job right, there would be more of this lateral scanning on the top listing than there would be on the subsequent listings. This F shaped scanning strategy would naturally produce the Golden Triangle scanning pattern we saw.

Working Memory and Chunking

There was another behavior we saw that helped explain the heat maps that emerged. Our ability to actively compare options requires us to hold in our mind information about each of the options. This means that the number of options we can compare at any one time is restricted by the limits of our working memory. George Miller, in a famous paper in 1956, determined this to be 7 pieces of information, plus or minus two. The actual number depends on the type of information to be retained and the dimension of variability. In search foraging, the dimension is relevancy and the inputs to the calculation will be quick judgments of information scent based on a split second scan of the listing. This is a fairly complex assessment, so we found that the number of options to be compared at once by the user tends to max out about 3 or 4 listings. This means that the user “chunks” the page into groupings of 3 or 4 listings and determines if one of the listings is worthy of a click. If not, the user moves on to the next chunk. We also see this in the heat map shown. Scanning activity drops dramatically after the first 4 listings. In our original study, we found that over 80% of first clicks on all the results pages tested came from the top 4 listings. This is also likely why Google restricted the paid ads shown above organic to 3 at the most.

So, that’s a quick summary of our findings from the 2005 study. Next week, we’ll look how search scanning has changed in the past 9 years.

Note: Mediative and SEMPO will be hosting a Google+ Hang Out talking about their research on October 14th. Full details can be found here.

The Metaphysical Corporation and The Death of Capitalism?

Something strange is happening to companies. More and more, their business is being conducted in non-physical markets. Businesses used to produce stuff. Now, they produce ideas. A recent op-ed piece from Wharton speculated that companies are working their way up Maslow’s Hierarchy. The traditional business produced things that met the needs of the lowest levels of the pyramid – shelter, food, warmth, security. As consumerism spread, companies worked their way up to next levels: entertainment, attainment and enjoyment.  Now, the things that companies sell sit at the top of the pyramid – fulfillment, creativity, self-actualization.

ComponentsSP500_2010The post also talks about another significant shift that’s happening on the balance sheets of Corporate America. Not only are the things that corporations sell changing, but the things that make up the value of the company itself are also changing.  According to research by Ocean Tomo, a merchant bank that specializes in intellectual property, the asset mix of companies has shifted dramatically in the past 40 years. In 1975, tangible assets (buildings, land, equipment, inventory) made up 83% of the market value of the S&P 500 companies. By 2010, that had flipped – Intangible assets (patents, trademarks, goodwill and brand) made up 80% of the market value of the S & P 500.

Chains vs Networks and the Removal of Friction

Barry Libert, Jerry Wind and Megan Beck Finley, the authors of the Wharton piece, focus mainly on the financial aspects of this shift. They point out that general accounting principles (GAAP) are quickly falling behind this corporate evolution. For example, employees are still classified as an expense, rather than an asset. I’m personally more interested in what this shift means for the very structure of a corporation.

If you built stuff, you needed a supply chain. Vertical integration was the way to remove physical transactional friction from the manufacturing process. Vertical integration bred hierarchal management styles. Over time, technology would remove some of the friction and some parts of the chain may evolve into open markets. The automotive industry is a good example. Many of the components of your 2015 Fusion are supplied to Ford by independent vendors. Despite this, makers of “stuff” still want to control the entire chain through centralized management.

But if you sell ideas, you need to have a network. Intangible products don’t have any physical friction, so supply chains are not required. And if you try to control a network with a centralized hierarchy, branches of your network soon wither and die.

The New Real Thing

coca-cola-freestyle-machineCoke has not been a maker of stuff for quite some time now. Sure, they make beverages, so technically they’re quenching our thirst, but the true value of Coke lies in its brand and our connection to that brand. The “Real Thing” is, ironically and quite literally, a figment of our imagination. If you were to place Coke on Maslow’s Hierarchy – it wouldn’t sit on the bottom level (physiological) but on the third (Love/Belonging) or even the fourth (Esteem).

Coke is very aware of its personal connection with it’s customers and the intangibles that come with it. That’s why the Coca-Cola Freestyle Vending Machine comes with the marketing tag line: “So many options. Thirst isn’t one of them.” You can customize your own formulation from over 100 choices, and if you have the Freestyle app, you can reorder your brand at any Coke Freestyle machine in the world. Of course, Coke is quietly gathering all this customer data that’s generated, including consumption patterns and regional preferences. Again, this intimate customer insight is just one of the intangibles that is becoming increasing valuable.

Coke is not only changing how it distributes its product. It’s also grappling with changing its very structure. In a recent conversation I had with CMO Joe Tripodi, he talked a lot about Coke’s move towards becoming a networked corporation. Essentially, Coke wants to make sure that worldwide innovation isn’t choked off by commands coming from Atlanta.

The Turning Point of Capitalism

As corporate America moves away from the making of physical stuff and towards the creation of concepts that it shares with customers, what does that mean for capital markets? If you believe Jeremy Rifkin, in his new book The Zero Marginal Cost Society, he contends that capitalism is dying a slow death. Eventually, it will be replaced by a new collaborative common market made possible by the increasing shrinkage of marginal costs. As we move from the physical to the metaphysical, the cost of producing consumable services or digital concept-based products (books, music, video, software) drops dramatically. Capital was required to overcome physical transactional friction. If that friction disappears, so does the need for capital.   Rifkin doesn’t believe the death of capitalism will be any time soon, but he does see an inevitable trend towards a new type of market he calls the Collaborative Commons.

Get Intimate

My last takeaway is this – if future business depends on connecting with customers and their conceptual needs, it becomes essential to know those customers on a deeply intimate level.  Throw away any preconceptions from the days of mass marketing and start thinking about how to connect with the “Market of One.”

A Prospect Ignored isn’t Really a Prospect

asleep at work / schoolI’ve ranted about this before and – oh yes – I shall rant again!

But first – the back-story.

I needed some work done at a property I own. I found three contractors online and reached out to each of them to get a quote.

Cue crickets.

No response. Nothing! So a few days later I politely followed up with each to prod the process along. Again, nothing. Finally, after 4 weeks of repeated e-nagging, one finally coughed up a quote. Most of the details were wrong, but at least someone at the other end was responding with minimal signs of consciousness.

Fast-forward 2 months. The work is still not done. At this point, I’m still trying to convey the specifics of the job and to get an estimated timeline. If I had an option, I’d take it. But the sad fact is, as spotty as the communication is with my contractor of choice, it’s still better than his competitors. One never did respond, even after a number of emails and voicemails. One finally sent a quote, but it was obvious he didn’t want the work. Fair enough. If the laws of supply and demand are imbalanced this much in their favor, who am I to fight it?

But here’s the thing. Market balances can change on a dime. Someday I’ll be in the driver’s seat and they’ll be scrambling to line up work to stay in business. And when they reach out to their contact list, a lot of those contacts will respond with an incredulous WTF. If you didn’t want my business when I needed you, why would you think I would give you it when you need me? A prospect spurned has a long memory for the specifics of said spurning. So, Mr. (or Ms.) Contractor, you can go take a flying leap.

If you’re going to use online channels to build your business, don’t treat it like a tap you can turn on and off at your discretion. Your online prospects have to be nurtured. If you can’t take any new business on, that’s fine. But at least have enough respect for them to send a polite response explaining the reason you can’t do the work. As long as we prospects are treated with respect, you’d be amazed at how reasonable we can be. Perhaps we can schedule the job for when you do have time. At the very least, we won’t walk away from the interaction with a bitter taste that will linger for years to come.

In 2005, Benchmark Portal did a study to compare response rates for email requests. The results were discouraging. Over 50% of SMB’s never responded at all. Only a small fraction actually managed to respond within 24 hours of the request.

I would encourage you to do a little surreptitious checking on your own response rates. Prospects contacting you need your help, and none of us like to hear our pleas for help go unanswered. 24 hours may seem like a reasonable time frame to you, but if you’re on the other end, it’s more than enough time to see your enthusiasm cool dramatically. Make it someone’s job to field online requests and set a 4-hour response time limit. I’m not talking about an auto-generated generic email here. I’m talking about a personalized response that makes it clear that someone has taken the time to read your request and is working on it. Also give a clear indication of how long it will take to follow up with the required information.

Why are these initial responses so critical? It’s not just to keep your field of potential prospects green and growing. It’s also because we prospects are using something called “signaling” to judge future interactions with a business. When we reach out to a new business we find online, we have no idea what it will be like to be their customer. We don’t have access to that information. So, we use things we do know as a proxy for that information. These things provide “signals” to help us fill in the blanks in our available information. An example would be hiring new employees. We don’t know how the person we’re interviewing will perform as an employee, so we look for certain things in a resume or an interview to act as signals that would indicate that the candidate will perform well on the job if hired.

If I’m a prospect looking for a business – especially one providing a service that will require an extended relationship between the business and myself – I need signals to show me how reliable the business will be if I chose them. Will they get the work done in a timely manner? Will the quality of the work be acceptable? Will they be responsive and accommodating to my requirements? If problems arise, will they be willing to work through those problems? Those are all questions I don’t have the answer to. All I have are indications based on my current interactions with the business. And if those interactions have required my constant nagging and clarification to avoid incorrect responses, guess what my level of confidence might be with said business?

The Apple Watch – More Than Just a Pretty Face

wpid-iwatch-goldI just caught Tim Cook’s live streaming introduction of the Apple Watch (I guess they’ve given up the long running “i” naming theme). What struck me most is how arduously Apple has stuck with traditional touch points in introducing a totally new product category (well, new for Apple anyway).

If you glanced quickly across the room at someone wearing Apple’s new wonder, you probably wouldn’t even know they’re wearing technology. The Apple Watch looks a lot like an analog watch. There is even a Mickey Mouse face you can choose. The interchangeable bracelets smack of tradition. Jon Ive verified this point in the video that ran at the introduction, saying they borrowed heavily from the “watchmaker’s vocabulary” in the design process. They even consulted “horological experts from around the world” to provide a time keeping experience rooted in cultural nuance. The primary interface to the watch is a modified version of the very old fashioned watch-winding crown.

Now, appearances can be deceiving. As Cook, Ive and Kevin Lynch put the watch through its paces, it was clear that this is an impressive little piece of technology. Particular attention has been paid to making this an intimate device, with new advances in touch technology, biometric and motion sensors and the ability to personalize interfaces and hardware to make it uniquely yours. Watching, I couldn’t help but compare this to Google’s introduction of Google Glass. In many ways, Glass is the more revolutionary device. But the Apple Watch will have a much faster adoption path.

Google impresses first with sheer brute-force technological effort. Design is an afterthought. Google uses UI testing and design to try to corral a Pandora’s box full of raw innovation into a usable package. Apple takes a much different approach. They look first at the user experience and then they pick and choose the technologies required to deliver the intended experience. They lavish ridiculous amounts of time on seemingly miniscule design details but the end result is typically nothing less than breathtaking. We’re impressed with the technology, sure, but the overriding emotion is one of lust. We just have to have what ever the hell it is that is being introduced on the main stage of the Flint Center.

larrygiseleDespite the many who have said otherwise, including the late Steve Jobs, Apple has never really made a revolutionary device. Others have always been there first. What they have done, however, is taken raw innovation and packaged it in a way that resonates with its audience at a deep and hormonal level. Apple products are stylish and sexy – the Gisele Bündchen of technology – yet attainable to mere mortals. They take the “next big thing” and push them past the tipping point by kindling lust in the hearts and wallets of the market. Google products, despite their geeky technical prowess, have a nasty habit of getting stuck on the wrong side of the adoption curve. They are the – well, let’s face it – they are the Larry Page of technology – smart, but considerably less sexy.

Apple times entrance to the adoption curve to near perfection. They have a knack of positioning just ahead of the masses. Google’s target is much further down the road. They release betas well ahead of any market demand. That’s why most of us can’t wait to wear an Apple Watch, but wouldn’t be caught dead in a pair of Google Glass.

One last thought on this week’s introduction of the Apple Watch. Wearable technology is following an interesting path. Your smartphone now acts as a connected main base for more intimate pieces of tech like the Apple Watch or Google Glass. Increasingly, the actual user interfaces will be on these types of devices, but the heavy lifting will happen on a smart phone tucked into a pocket, purse or backpack. Expect specific purpose devices to proliferate, all connected to increasingly powerful MPUs (Mobile Processing Units) that will orchestrate the symphony of tech that you’re wearing.

Learning about Big Data from Big Brother

icreach-search-illo-feature-hero-bYou may not have heard of ICREACH, but it has probably heard of you. ICREACH is the NSA’s own Google-like search engine.  And if Google’s mission is to organize the world’s information, ICREACH’s mission is to snoop on the world.  After super whistle blower Edward Snowden tipped the press off to the existence of ICREACH, the NSA fessed up last month. The amount of data we’re talking about is massive. According to The Intercept website, the tool can handle two to five billion new records every day, including data on the US’s emails, phone calls, faxes, Internet chats and text messages. It’s Big Brother meets Big Data.

I’ll leave aside for the moment the ethical aspect of this story.  What I’ll focus on is how the NSA deals with this mass of Big Data and what it might mean for companies who are struggling to deal with their own Big Data dilemmas.

Perhaps no one deals with more big data than the Intelligence Community. And Big Data is not new for them. They’ve been digging into data trying to find meaningful signals amongst the noise for decades. Finally, the stakes of successful data analysis are astronomically high here. Not only is it a matter of life and death – a failure to successfully connect the dots can lead to the kinds of nightmares that will haunt us for the rest of our lives. When the pressure is on to this extent, you can be sure that they’ve learned a thing or two. How the Intelligence community handles data is something I’ve been looking at recently. There are a few lessons to be learned here.

Owned Data vs Environmental Data

The first lesson is that you need different approaches for different types of data. The Intelligence Community has their own files, which include analyst’s reports, suspect files and other internally generated documentation. Then you have what I would call “Environmental” data. This includes raw data gathered from emails, phone calls, social media postings and cellphone locations. Raw data needs to be successfully crunched, screened for signals vs. noise and then interpreted in a way that’s relevant to the objectives of the organization. That’s where…

You Need to Make Sense of the Data – at Scale

Probably the biggest change in the Intelligence community has been to adopt an approach called “Sense making.”  Sense making really mimics how we, as humans, make sense of our environment. But while we may crunch a few hundred or thousand sensory inputs at any one time, the NSA needs to crunch several billion signals.

Human intuition expert Gary Klein has done much work in the area of sense making. His view of sense making relies on the existence of a “frame” that represents what we believe to be true about the world around us at any given time.  We constantly update that frame based on new environmental inputs.  Sometimes they confirm the frame. Sometimes they contradict the frame. If the contradiction is big enough, it may cause us to discard the frame and build a new one. But it’s this frame that allows us to not only connect the dots, but also to determine what counts as a dot. And to do this…

You Have to Be Constantly Experimenting

Crunching of the data may give you the dots, but there will be multiple ways to connect them. A number of hypothetical “frames” will emerge from the raw data. You need to test the validity of these hypotheses. In some cases, they can be tested against your own internally controlled data. Sometimes they will lie beyond the limits of that data. This means adopting a rigorous and objective testing methodology.  Objective is the key word here, because…

You Need to Remove Human Limitations from the Equation

When you look at the historic failures of Intelligence gathering, the fault usually doesn’t lie in the “gathering.” The signals are often there. Frequently, they’re even put together into a workable hypothesis by an analyst. The catastrophic failures in intelligence generally arise because some one, somewhere, made an intuitive call to ignore the information because they didn’t agree with the hypothesis. Internal politics in the Intelligence Community has probably been the single biggest point of failure. Finally…

Data Needs to Be Shared

The ICREACH project came about as a way to allow broader access to the information required to identify warning signals and test out hunches. ICREACH opens up this data pool to nearly two-dozen U.S. Government agencies.

Big Data shouldn’t replace intuition. It should embrace it. Humans are incredibly proficient at recognizing patterns. In fact, we’re too good at it. False positives are a common occurrence. But, if we build an objective way to validate our hypotheses and remove our irrational adherence to our own pet theories, more is almost always better when it comes to generating testable scenarios.

Twitch – Another Example of a Frictionless Market

twitch_logo3Twitch just sold for $1 billion dollars. That’s not really news. We’ve become inured to the never-ending stream of tech acquisitions that instantly transforms entrepreneurial techies into some of the richest people on the planet. No, what’s interesting about Twitch is if we slow down long enough to think about how this particular start up managed to create $1 billion in value.

A billion dollars is a lot of money. If we looked back just 50 years, a billion dollars in assets would make a company number 40 on the Fortune 500. If Twitch were somehow teleported back to 1964, it would rank just eight slots under Procter and Gamble (assets worth $1.15 billion) and three slots above Sunoco (assets of $0.88 billion). Coca-Cola would be left in the dust with a mere $485 million in assets. Today a half billion dollars is chump change in Silicon Valley terms.

This becomes more amazing when you consider that Twitch is only 3 years old. And it really started as an accident.

justin_kanRemember EDtv? Probably not. It was a pretty forgettable 1999 movie (based on a 1994 Quebec film called Louis 19, King of the Airwaves) starring Matthew McConaughey. The idea was that Ed would be followed by cameras 24 hours a day, 7 days a week, making his life a reality TV show. 1998’s The Truman Show had a similar theme (albeit with better ratings). Anyway, the point made in both movies was that an average life, if televised, could be entertaining enough to make people watch. In 2006, Emmett Shear and Justin Kan decided to test the premise. They launched Justin.tv. Soon they invited others to simulcast their lives as well.

What Kan and Shear did, although they probably weren’t intending to at the time, was create a platform that allowed anyone to be a real-time broadcaster with zero transactional costs. They created a perfect market for live TV. Last week I talked about AirBnB, TripAdvisor and VRBO.com creating a more perfect market for tourism. The key characteristic of a perfect market is that barriers to entry are reduced to zero, turning the market into an emergent sandbox from which new things tend to pop up. And that’s exactly what happened with Twitch.

Shear and Kan found that one group in particular embraced the idea of livecasting – gamers. They could communicate with other gamers, but they could also show off their mad gaming skills. Using the Justin.tv platform, Twitch was launched for the gaming industry in 2011. And thanks to Twitch, gaming has become a spectator sport – at a massive scale.

Twitch’s “stars” – like 30-year-old Tessa Brooks, who goes by “Tessachka” and broadcasts an average of 42 hours of programming a week – post their schedules so that their audiences can tune in. Twitch has about 55 million viewers per month who consume over 16 billion minutes of video programming. According to SocialBlade.com, this month, “Riotgames” is the top ranked Twitch broadcaster, with almost a million followers and over 18 million channel views.

Again, those are big numbers. A network show that pulls in 18 million viewers would be number 5 in the Nielsen ratings. And while Netflix’s House of Cards or Orange is the New Black may have made waves at the Emmies, The Atlantic estimates that only 2 – 3 million people watch a newly posted episode in the first week. On a good week, Riotgames could blow that away without twitching a trigger finger.

Twitch not only created a platform that generates audiences, it also generated a marketplace. Where there are eyeballs, there’s revenue potential. Twitch cuts its gamers in for a cut of the advertising revenue. I couldn’t find numbers on how lucrative this could be, but I suspect Justin may be able to quit his day job.

Like I said, the Twitch story is interesting, but what is vastly more interesting is the market dynamics that it has unleashed. Amazon’s $1 billion bid is not for the technology. It’s for the community and the market that comes with that community. When it comes to leveraging the potential of zero transactional cost markets, Amazon knows a thing or two. And one of the things it knows is that in frictionless markets, if you can navigate the turbulence, tremendous value can be created in an amazing short time. Say, for instance, $1 billion in just 3 years. It took Procter and Gamble 127 years to be worth that much.

Technology is Moving Us Closer to a Perfect Market

I have two very different travel profiles. When I travel on business, I usually stick with the big chains, like Hilton or Starwood. The experience is less important to me than predictability. I’m not there for pleasure; I’m there to sleep. And, because I travel on business a lot (or used to), I have status with them. If something goes wrong, I can wave my Platinum or Diamond guest card around and act like a jerk until it gets fixed.

But, if I’m traveling for pleasure, I almost never stay in a chain hotel. In fact, more and more, I stay in a vacation rental house or apartment. It’s a little less predictable than your average Sheraton or Hampton Inn, but it’s almost always a better value. For example, if I were planning a last minute get away to San Francisco for Labor Day weekend, I’d be shelling out just under $400 for a fairly average hotel room at the Hilton by Union Square. But for about the same price, I could get an entire 4 bedroom house that sleeps 8 just two blocks from Golden Gate park. And that was with just a quick search on AirBnB.com. I could probably find a better deal with the investment of a few minutes of my time.

perfect_market_1Travel is just one of the markets that technology has made more perfect. And when I say “perfect” I use the term in its economic sense. A perfect market has perfect competition, which means that the barriers of entry have been lowered and most of the transactional costs have been eliminated. The increased competition lowers prices to a sustainable minimum. At that point, the market enters a state called the Pareto Optimal, which means that nothing can be changed without it negatively impacting some market participants and positively impacting others.

Whether a perfect market is a good thing or not depends on your perspective. If you’re a long-term participant in the market and your goal is to make the biggest profit possible, a perfect market is the last thing you want. If you’re a new entrant to the market, it’s a much rosier story – any shifts that take the market closer to a Pareto Optimal will probably be to your benefit. And if you’re a customer, you’re in the best position of all. Perfect markets lead inevitably to better value.

Since the advent of VRBO.com and, more recently, AirBnB.com, the travel marketplace has moved noticeably closer to being perfect. Sites like these, along with travel review aggregators like TripAdvisor.com, have significantly reduced the transaction costs of the travel industry. The first wave was the reduction of search costs. Property owners were able to publish listings in a directory that made it easy to search and filter options. Then, the publishing of reviews gave us the confidence we needed to stray beyond the predictably safe territory of the big chains.

But, more recently, a second wave has further reduced transaction costs independent vacation property owners. I was recently talking to a cousin who rents his flat in Dublin through AirBnB, which takes all the headaches of vacation property management away in return for a cut of the action. He was up and running almost immediately and has had no problem renting his flat during the weeks he makes it available. He found the barriers to entry to be essentially zero. A cottage industry of property managers and key exchange services has sprung up around the AirBnB model.

What technology has done to the travel industry is essentially turned it into a Long Tail business model. As Chris Anderson pointed out in his book, Long Tail markets need scale free networks. Scale free networks only work when transaction costs are eliminated and entry into the market is free of friction. When this happen, the Power Law distribution still stays in place but the tail becomes longer . The Long Tail of Tourism now includes millions of individually owned vacation properties. For example, AirBnB has almost 800 rentals available in Dublin alone. According to Booking.com, that’s about 7 times the total number of hotels in the city.

Another thing that happens is, over time, the Tail becomes fatter. More business moves from the head to the tail. The Pareto Principle states that in Power Law distributions, 20 % of the businesses get 80% of the business. Online, the ratio is closer to 72/28.

These shifts in the market are more than just interesting discussion topics for economists. They mark a fundamental change in the rules of the game. Markets that are moving towards perfection remove the advantages of size and incumbency and reward nimbleness and adaptability. They also, at least in this instance, make life more interesting for customers.

Why Cognitive Computing is a Big Deal When it comes to Big Data

IBM-Watson

Watson beating it’s human opponents at Jeopardy

When IBM’s Watson won against humans playing Jeopardy, most of the world considered it just another man against machine novelty act – going back to Deep Blue’s defeat of chess champion Garry Kasporov in 1997. But it’s much more than that. As Josh Dreller reminded us a few Search Insider Summits ago, when Watson trounced Ken Jennings and Brad Rutter in 2011, it ushered in the era of cognitive computing. Unlike chess, where solutions can be determined solely with massive amounts of number crunching, winning Jeopardy requires a very nuanced understanding of the English language as well as an encyclopedic span of knowledge. Computers are naturally suited to chess. They’re also very good at storing knowledge. In both cases, it’s not surprising that they would eventually best humans. But parsing language is another matter. For a machine to best a man here requires something quite extraordinary. It requires a machine that can learn.

The most remarkable thing about Watson is that no human programmer wrote the program that made it a Jeopardy champion. Watson learned as it went. It evolved the winning strategy. And this marks a watershed development in the history of artificial intelligence. Now, computers have mastered some of the key rudiments of human cognition. Cognition is the ability to gather information, judge it, make decisions and problem solve. These are all things that Watson can do.

 

Peter Pirolli - PARC

Peter Pirolli – PARC

Peter Pirolli, one of the senior researchers at Xerox’s PARC campus in Palo Alto, has been doing a lot of work in this area. One of the things that has been difficult for machines has been to “make sense” of situations and adapt accordingly. Remember, a few columns ago where I talked about narratives and Big Data, this is where Monitor360 uses a combination of humans and computers – computers to do the data crunching and humans to make sense of the results. But as Watson showed us, computers do have to potential to make sense as well. True, computers have not yet matched humans in the ability to sense make in an unlimited variety of environmental contexts. We humans excel at quick and dirty sense making no matter what the situation. We’re not always correct in our conclusions but we’re far more flexible than machines. But computers are constantly narrowing the gap and as Watson showed, when a computer can grasp a cognitive context, it will usually outperform a human.

Part of the problem machines face when making sense of a new context is that the contextual information needs to be in a format that can be parsed by the computer. Again, this is an area where humans have a natural advantage. We’ve evolved to be very flexible in parsing environmental information to act as inputs for our sense making. But this flexibility has required a trade-off. We humans can go broad with our environmental parsing, but we can’t go very deep. We do a surface scan of our environment to pick up cues and then quickly pattern match against past experiences to make sense of our options. We don’t have the bandwidth to either gather more information or to compute this information. This is Herbert Simon’s Bounded Rationality.

But this is where Big Data comes in. Data is already native to computers, so parsing is not an issue. That handles the breadth issue. But the nature of data is also changing. The Internet of Things will generate a mind-numbing amount of environmental data. This “ambient” data has no schema or context to aid in sense making, especially when several different data sources are combined. It requires an evolutionary cognitive approach to separate potential signal from noise. Given the sheer volume of data involved, humans won’t be a match for this task. We can’t go deep into the data. And traditional computing lacks the flexibility required. But cognitive computing may be able to both handle the volume of environmental Big Data and make sense of it.

If artificial intelligence can crack the code on going both broad and deep into the coming storm of data, amazing things will certainly result from it.